Plan to move your office space: follow this checklist

 Plan to move your office space: follow this checklist.

There are too many things to consider when moving from one office space to another. One such example is whether your new office space is big enough to fit all your current employees and whether it is big enough in case you wish to expand your office soon. There are also various issues you will have to consider starting from your current office to the office space you move into. That’s why we’ll help you make a checklist and ensure everything is covered.

While you’re in your current office

Make sure to check the lease agreement of your current office space.


When considering moving offices, checking your lease agreement is the first step. This is crucial as there are often specific clauses hidden in the lease agreement that will make you pay a hefty fee you weren’t aware of or had forgotten about. For example, there is a balloon payment system in many lease agreements. Suppose you have a 5-year lease agreement with your landlord for which you pay yearly, and it has a balloon payment system meaning the 5th-year payment will be the highest. If you plan to shift in the 3rd year of your lease agreement, you must pay the remaining amount for the entire 5 years.

Create a moving team before moving offices.

Creating a moving team ensures that the entire process goes smoothly and is supervised by someone you entrusted it with. The motive is to double-check whether a task is left out or missed while moving. 

Make sure that your office is the same as when you moved in there.

If you wish to see your deposit again, kindly make sure that everything there is in a condition similar to when you initially moved in there while moving from your current office. In case any damages have occurred, then repair them. In case excessive damages have occurred, you won’t be seeing your deposit money and might have to shell out some extra money.

Take care of the other essential tasks.

When we say other essential tasks, we mean the two most critical tasks of the moving process. The first is to set a budget, which you should plan initially, as moving offices is expensive. However, if planned smartly, your expenses can be cut significantly. 

The second thing to do is to contact different moving companies and commercial furniture installation companies, take quotations from them, and then select the best option.

 

Before moving into your new office

Make sure your new office is big enough.

Trust us, once you move from your old office to the new one, you do not want your employees to have their workplace downgraded. Not only does it affect morale, but it also affects the efficiency of your employees. You must also ensure that your new office is big enough to fit all your furniture and equipment. Moreover, another reason we’re insisting that you make sure your new office is bigger than your previous one is that you wouldn’t have to move offices and bear all the expenses again in case of future expansion.

Make sure it has basic amenities.

Before you move into your new office, ensure it has basic amenities such as parking, proper air conditioning, a functioning elevator, etc. You do not wish to move into a half-broken place, so it’s better to be safe than sorry.

During moving into your new office

Hiring a furniture installation company

It is recommended to hire a furniture installation company while you’re moving into your new office so that you do not have to bear the headache of setting up all your office furniture when you move in. Also, hiring a commercial furniture installation company ensures that no furniture is damaged during the moving process.

Conclusion

During the moving process, try to make a checklist and ensure everything is included. That way, not only do you not have to face any issues during the entire process, but it also saves you a lot of money. 

 
Location: Littleton, CO, USA

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